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Basecamp Trips Checklist

Dear Group Leader~

Thank you for booking your trip! This is a private page with resources you and your participants need as your trip gets closer.  Please bookmark it so you can refer to as you plan your trip.  Please come prepared by ensuring that each participant is well informed about their trip, clothing recommendations and water levels.

Reservation Contract & Policies

DocumentInstructions
2023 Backpacking ContractYour deposit and contract are due within two weeks of reserving. By submitting your deposit, you are agreeing to the terms and conditions of the contract. Please read thoroughly for group size requirements, deposit information, cancellation policies and more. Review, print, sign and return your contract and deposit to Noah’s Ark. Keep a copy for your records.

Noah’s Ark
PO Box 850
Buena Vista, CO 81211

Group Leader Information

TimelineDocumentInstructions
By April 1
(or asap)
Adventure QuestionnaireDue April 1st.  This helps us prepare in depth for your unique group needs and goals.
2 weeks before arrivalTrip RosterUse this to track sign-ups. Bring us a copy when you check in.
2 weeks before arrivalFinal Phone Conference:
(719) 395-2158
Two Weeks Before Your Trip, we will try to reach out by phone.  If you have not heard from us, please call to confirm final number with Noah’s.  Go over any questions (how are your trail groups split? number in each trail group? co-ed? all girls/all guys? arrival time? do you need activity shuttles? sleeping bag rentals? have all your participants completed their release forms? any dietary issues? any trip content questions?) We welcome your questions and want you to be well informed. Final Payment is due by this time, by checkAny drops in number within two weeks of your trip are full price.
2 weeks before arrivalCORSAR Card Fact SheetColorado Outdoor Recreation Search and Rescue Card is strongly recommended for each participant if you are participating in a Day Hike. They are available upon request for $3/person, added to your reservation. Read this Fact Sheet to find out more about how the Colorado Search and Rescue Fund helps cover certain local governmental expenses associated with search and rescue. Cards are valid for one year. We will submit your info for you. Let us know if you want copies of your card.
Any timeGroup Leader Release Form PageCheck here ANY TIME to see who has completed a release form.  Use your customer account number to log in, and ‘noahsark’ for the password.  Group numbers are not determined by the number of waivers.  We still need your roster when you check in, please.

Group Information ~ Please distribute to your group

TimelineDocumentInstructions
Distribute asap.  Make sure all participants complete them online at least
2 weeks before arrival
RELEASE FORMS (samples)You can preview a sample release form, and get your Equipment List with this link. 

You will get an email regarding how to easily complete release forms online.  Forward to all your participants so they can fill out Online Release Forms.  Parents can complete the forms online with their minor.  If you need PDF copies, please contact us. 
reservations@noahsark.com
Distribute asapBackpack Equipment ListWhat to bring, what Noah’s provides. 
Distribute asapParent LetterParents are welcome to contact us with any questions. 
Distribute asapGeneral Trip InformationWhat to expect on your outdoor adventure

Know Before You Go

  • Call two weeks prior to your trip to confirm final details
  • Notify us of any changes to trip numbers
  • Check water levels prior to your trip
  • Verify release forms are complete, with parent signatures
  • Complete trip roster, bring with you upon arrival.
  • Sleeping Bags:  We have a limited number of sleeping bags available for rent.  If you anticipate that all of your participants will need to rent them, we strongly encourage you to reserve them prior to your arrival at Noah’s Ark.  If only a few participants need them, you can rent them at our front desk upon arrival.  There is no guarantee that a large number of bags will be available when you arrive if they are not reserved.

Helpful Links

Noah’s Ark YouTube Channel–Share videos with your group to promote your trip!
Credentials and Standards
Camping and Meals
Things to Do / Places to Stay
Map and Directions to Noah’s Ark

Gratuity

Gratuity is not included in the trip price.  Tipping is considered industry standard, especially in the appreciation of exceptional customer service. $5-$7.00 per guest is typical for a half-day trip; 10-20% is recommended for all-day or multi-day trips.  Tips are always greatly appreciated but never expected.
Please 
contact us at anytime if you have questions. We look forward to seeing you soon!